Finance and Administration Officer

The position is a full-time position, based in the OMCT Europe office in Brussels, Belgium.

Part-time arrangements may be possible.

ABOUT THE OMCT

The OMCT works with around 200 member organisations which constitute its SOS-Torture Network, to end torture, fight impunity and protect human rights defenders worldwide. Together, we make up the largest global group actively standing up to torture in more than 90 countries. Helping local voices be heard, we support our vital partners in the field and provide direct assistance to victims. Our international secretariat is based in Geneva, with offices in Brussels and Tunis.

The OMCT is recruiting for a new position in Brussels - which is part of a dedicated finance and admin team across OMCT offices - to reinforce its operations capacity in financial and human resources management and administration.

ROLE & RESPONSIBILITIES

The incumbent will work under the supervision of the Finance Manager, based in Geneva, and in close coordination with the OMCT Europe Director in Brussels. The primary role of this post is to strengthen OMCT’s finance management capacity in its Brussels and Geneva offices, as well as to support the OMCT Europe Director with certain administrative and human resources tasks.

Key responsibilities of the position include:

Financial Management

• Support in the preparation of financial reports and operating budgets managed by OMCT Brussels and Geneva offices;
• Expenditure management: verification and entry of payments by bank transfer and verification of office expenditures made by other means (cash, credit card, Western Union, etc.)
• Support to sub-grant managers and various financial assistances in the implementation of financing contracts and the control of reports and supporting documents;
• Support with the design and follow-up of the implementation of the organization's operational budgets as well as audits (projects, programs, organizational);
• Support to OMCT Europe staff in financial, administrative and compliance matters: act as a resource person for all OMCT staff questions regarding financial management and internal controls in the first place and more broadly on administrative matters as needed;
• Cash flow monitoring: bank and cash flow reconciliation with input on the internal database (Filemaker) and support to the accountant in reconciliation operations;
• Follow-up of donor contracts: maintenance of the internal database for grant contracts, budgets, financial reports submitted, coding of budgets, etc;

• Regularly transmitting information to the Finance Manager regarding budgets, financial reports and financial allocations of the OMCT Brussels office.

Other responsibilities

• Support the OMCT Europe Director with human resources matters: leaves management, relationship with the Social Secretariart including with regards to the calculation of salaries, obtaining work permits when needed, ensuring compliance with Belgium labour laws, etc;
• Support the further development and implementation of internal processes and policies with regards to financial, human resources and administrative management in the Brussels office;
• Manage the inventory of the Brussels office;
• Administrative and logistical support: assistance to OMCT Europe’s operations team and staff in administrative and logistical matters when needed.

QUALIFICATIONS REQUIRED

• At least 3 years of experience in a similar role as finance officer or manager (ideally in an NGO or small to medium-sized company) required.
• University or professional degree in finance, economics, business, accounting or related field preferred.
• Good language skills in French and English, both written and spoken.

COMPETENCIES EXPECTED

• High ethical standards and proven commitment to core human rights principles, the rule of law and social justice causes.

• Excellent interpersonal skills, including the ability to maintain collaborative relationships with people from diverse national and cultural backgrounds, across several time zones.

• Attention to detail: good at paying attention to detail, having a thorough way of working.
• Initiative and motivation: Able to use own initiative and work independently within agreed frameworks; motivated by achieving results and completing tasks and being accountable.
• Organization and prioritization: Strong organizational, prioritization, and time-management skills, enabling efficient and effective work.

APPLICATIONS

OMCT is an equal opportunities employer.

The OMCT offers competitive salaries for Human Rights NGOs in Brussels with a minimum of 25 days holidays, usual social benefits including meal vouchers, and the possibility for part-time working from home.

Applications comprising a cover letter and a CV with at least two references should be addressed to OMCT International Secretariat with the subject “OMCT Finance & Administration Officer”, by email to applications@omct.org.

Shortlisted candidates will be invited for a written test, which, if successful, will lead to an interview with the recruitment panel.

Starting date: as soon as possible

Deadline for the applications: applications must be received by 29 February 2023.